TEI 2020 – Call for Studio/Workshop paper submissions

Studio and Workshop chairs

If you have any questions about the Studios or Workshops, please contact the S/W chairs.

Bert Bongers, University of Technology Sydney

Claudia Nunez-Pacheco, Universidad Austral de Chile

Kenny Chow, Hong Kong Polytechnic University

The Studio and Workshop Chairs can be contacted by e-mail at studio_chairs@tei.acm.org.


Important dates
Submission deadlineOctober 5, 2019 (at 5pm AEST)
Notification of acceptanceNovember 6, 2019
Camera-ready deadlineDecember 1, 2019
Conference datesFebruary 9-12, 2020

*Deadline times are in AEST – Australian Eastern Standard Time

General information

TEI2020 invites proposals for half or one-day studios and workshops (onwards S/W). S/W will be held on Sunday, 9th of February, 2020 in Sydney, Australia.

Even though TEI2020 invites us to reflect on the topic of Future Bodies, Future Technologies, it is also open to other perspectives within the general theme of tangible, embedded and embodied interaction. A studio is a hands-on experience that exposes participants to something novel, such as a design technique, an unexpected combination of people, technologies and materials, an approach to the design process, et cetera. A workshop, on the other hand, connects researchers around the discussion on a scholarly topic of relevance for the TEI2020 community, towards the generation of academic knowledge, within the realm of (design) research and its role in society. Organisers should specify if they wish to apply some selection criteria for participants to join their proposed Workshop (such as position papers), or if these are open for all that might be interested. Please note that such position papers do not go in the conference proceedings.

At least one author of each accepted S/W submission must register for the conference and the studio before the early registration deadline, for the S/W to be included in the conference program and the final 4-page studio or workshop description to be published in the conference proceedings. S/W proposers are encouraged to recruit participants themselves. A minimum number of registered participants will be required for an S/W to take place. All participants will need to register for the S/W they are attending.

Submission guidelines

Submit a proposal as two documents (a “description” document and a “logistics” document) formatted according to the ACM Extended Abstract guidelines (see below).

All proposals must be submitted electronically via the Precision Conference (PCS) website.

Description document (4 pages maximum):
  • Part 1A: Abstract (150 words maximum)
  • Part 1B: Schedule
  • Part 1C: Detailed proposal description
  • Part 1D: Topics to be covered
  • Part 1E: Learning goals/Discussion objectives
  • Part 1F: Supporting documents / images or photographs / references
Logistics document (4 pages maximum):
  • Part 2A: Event coordinator bio(s) (100 words each maximum)
  • Part 2B: Proposed schedule (incl. detailed timeline)
  • Part 2C: Bill of materials (as needed)
  • Part 2D: Estimated budget (if needed)
  • Part 2E: Technical Requirements (equipment and space conditions)
  • Part 2F: If required: a draft ‘Call for Position Statements’

The ACM formatted Logistics Document Template contains detailed descriptions and examples of the expected contents for each part.


Submissions should be in the ACM SIGCHI Extended Abstract format (available under Templates). They must be submitted in PDF file format.

Review process

The review process will take into account the organisers’ ability to clearly articulate a plan for an S/W that will provoke discussion of TEI-related issues and/or lead to a rich hands-on experience. Additional criteria are (a) the expected community interest level in the topic, (b) available equipment, and (c) how the topics contribute within the continuum of practical and theoretical skills proposed by other workshops. The S/W Chairs may suggest organisers of submissions that are similar in topic to collaborate on a joint session.


In order for the S/W extended abstract to appear in the conference proceedings, at least one organiser of each S/W must register for the conference and their S/W, and organisers must have secured the commitment of a minimum number of participants to attend, by the early registration deadline. Each S/W proposal will be represented by a 4-page extended abstract that will be included in the Proceedings and published in the ACM Digital Library.

For publications in the TEI Extended Abstracts, copyright remains with the author. The publication is not considered an archival publication; however, it does go into the ACM Digital Library. Authors grant unrestricted permission for ACM to publish the accepted submission in the TEI Extended Abstracts without additional consideration or remuneration.

Organiser responsibilities
Before the conference
  • Recruit participants: organisers of an accepted session are encouraged to set up a web page or blog providing information about their S/W. A minimum number of registered participants will be required for an S/W to take place. It is recommended to start outreach to potential (groups of) participants as soon after the acceptance notification as possible.
  • Facilitate application and selection of participants. If required, prepare a call for position statement submissions, and manage the selection.
  • Make arrangements for delivery of materials needed for the S/W: Options include bringing items in-person or shipping to the venue.
  • Prepare the Studio and Workshop activities on the day.
  • Finally, develop a final agenda of activities, and review with TEI2020 S/W Chairs
At the conference

Organisers are responsible for setting up the S/W before the start of the session, leading discussions and sustaining participation.

After the conference

It is encouraged that you communicate your S/W results to a broader audience after the conference. In addition to any presentations, you may make material available about the event for public consumption, self-promotion, and promotion of TEI conferences (after consent of your participants should you be showing their likeness through photos/videos and if showing their Studio projects). This material can range from online photos and videos, a blog or a report for publication in an ACM Bulletin, or a similar venue.